Accounts Coordinator

Key Responsibilities

• Ensure complete, accurate, and timely processing of Accounts Receivable, including collections, deposit preparation, and payment application

• Manage Accounts Payable, including vendor invoices, employee expense reports, subcontractor paperwork, and maintaining W-9s and insurance certificates

• Assist with month-end close activities, including journal entries, general ledger maintenance, balance sheet reconciliations, trial balance reviews, and file organization

• Perform ad hoc financial analyses and support ongoing reporting needs

• Ensure financial transactions are recorded in compliance with U.S. GAAP

• Actively participate in process improvement initiatives and help maintain strong financial controls

• Collaborate cross-functionally and support a team-oriented work environment

Qualifications

• High school diploma or equivalent required; bachelor’s degree in accounting, finance, or related field preferred

• 1–3 years of relevant accounting experience, including exposure to AR, AP, and general ledger tasks

• Solid understanding of U.S. GAAP and accounting principles

• Strong written and verbal communication skills

• Highly organized, detail-focused, and efficient under deadlines

• Self-motivated and capable of working independently with minimal supervision

• Positive, solutions-oriented mindset with the ability to think critically and proactively

• Commitment to professionalism, accountability, and continuous learning

• Ability to contribute to a collaborative, fast-paced, and growing business

Preferred System Experience

• QuickBooks Desktop / QuickBooks Online

• Bill.com

• Divvy (credit card management)

• I360 (Salesforce-based platform)

• Microsoft Office Suite (Outlook, Excel, Word)

Pay Range

$18-$22 per hour, depending on experience.

5 paid Holidays

7 vacation days year one with 2 days added yearly- caps at 17 days

5 sick days

50% of personal health, dental, and vision

401k with a match